Administrative Assistant with Seattle Pro Musica
Date: July 11, 2014
Location: Seattle, Washington, USA
The Administrative Assistant reports to the Managing Director and is responsible for providing administrative support for Seattle Pro Musica’s office, fundraising, marketing and concert needs.
Principal Duties and Responsibilities
•Assist Managing Director and Artistic/Executive Director with tasks as assigned.
•Provide administrative support for ticket sales, merchandise sales and box office.
•Provide administrative support for the annual fundraising auction/gala, including data entry, management of auction inventory and database, and on-site support.
•Provide administrative support for development and fundraising activities, including data entry, management of donor database, and annual appeals.
•Maintain the music library collection and database, including circulation of music to choir members.
•In conjunction with the Managing Director, plan and execute front-of-house and box office operations for all concerts. As required, serve as House Manager during performances.
•In conjunction with the Managing Director, maintain information systems, database, member rosters, donor information, mailing distribution list, and email distribution lists.
•Assist in recruitment and management of volunteers for concert production, auction and office projects.
•Complete general office maintenance and management duties as assigned.
The successful candidate will share a passion for and commitment to the mission and artistic vision of Seattle Pro Musica. The candidate will possess strong customer service and organizational skills with demonstrated proficiency in MS Office applications. Experience with database entry is a plus. Applicant must possess energy, enthusiasm and initiative; must be detail-oriented and capable of managing multiple tasks on a daily basis. Candidate must be experienced in working in support of and as part of a high-energy team in a deadline-driven environment. The ability to follow established, detailed procedures is necessary. Strong written and verbal communication skills are highly desirable. Customer service, events management, and administrative experience preferred.
Compensation and Benefits
Anticipated start date of August 18. Approximately 32 hrs/wk, and occasionally 40+ hrs/wk in support of performances and events. Hourly position; no benefits. Specific hours are variable, dependent upon program schedule, with some evening and weekend hours required.
Interested candidates should send resume and cover letter to Katie Skovholt, Managing Director, at firstname.lastname@example.org.